Privacy Policy

Business Name: West Coast Radiance LLC

At West Coast Radiance LLC (“we,” “our,” or “us”), your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website, book appointments, or receive services.

1. Information We Collect

We may collect the following types of information from clients:

Personal & Contact Information

  • Possible information to be collected may include name, date of birth, age, gender, address, phone number, and email address.

Health & Medical Information

  • Skin conditions, medications, allergies, medical history, and any other health-related information you provide.

  • This information is used solely to provide safe and appropriate esthetic services.

Photos & Media

  • Before-and-after photos, progress photos, and other media you consent to provide.

  • Photos are used for service documentation, progress tracking, and marketing (with your explicit consent).

Payment & Billing Information

  • Credit/debit card details, billing address, and payment history.

  • Payments are processed securely via third-party processors.

Signatures & Consent Forms

  • Signed consent forms, waivers, and agreements related to treatments and services.

2. How We Use Your Information

As a solo esthetics practice, we collect your information to provide safe and personalized cosmetic and wellness services. Your information is used for the following purposes:

  • Providing Services: To customize esthetic treatments such as facials, waxing, tinting, or skincare recommendations based on your skin type, allergies, medications, and personal preferences.

  • Appointment Management: To schedule, confirm, and manage your appointments efficiently.

  • Payments & Billing: To process payments, maintain billing records, and handle any inquiries regarding services or invoices.

  • Record Keeping: To maintain accurate records of services, client preferences, and treatment history for future appointments.

  • Communication: To send service updates, reminders, or promotions if you have opted in.

  • Compliance & Safety: To ensure treatments are safe for you and comply with applicable laws, and to respond to any legal obligations.

Important Note: We do not provide medical advice, diagnosis, or treatment, and are not operating under a medical provider. Information you provide is used solely for cosmetic and wellness services.

3. Protection of Health Information

  • As a solo esthetics practice, we are not a HIPAA-covered entity, and HIPAA regulations do not apply to our practice.

  • However, I take the privacy and security of your health information seriously. This includes any details you provide about medications, allergies, skin conditions, or medical history.

  • Only authorized personnel (currently just myself) have access to your information, and all records—physical or electronic—are stored securely.

  • Your health information is used solely to provide safe and appropriate esthetic services and will not be shared outside of necessary business operations without your consent, except where required by law.

4. Sharing Your Information

We do not sell, trade, or rent your personal information. We may share information with trusted third parties only as necessary to:

  • Process payments (credit card processors, billing software).

  • Maintain or operate our business (booking platforms, email services).

  • Comply with legal requirements (e.g., subpoena, law enforcement requests).

  • Obtain insurance reimbursement or professional consultation when requested by you.

5. Consent for Photos & Marketing

  • Photos or media of clients will only be used for marketing, social media, or educational purposes with explicit written consent.

  • You may withdraw consent at any time by notifying us in writing.

6. Your Rights

You have the right to:

  • Access, review, and request corrections to your personal information.

  • Request deletion of personal information (except where we are legally required to retain it).

  • Opt out of marketing communications at any time.

  • Notify us of any privacy concerns or data breaches.

7. Security of Your Information

  • We maintain administrative, technical, and physical safeguards to protect your information.

  • Despite these measures, no electronic transmission or storage system is 100% secure.

  • In the event of a data breach that may compromise your personal information, we will notify you in accordance with Idaho law (§ 28-51-104 to § 28-51-107).

8. Retention of Information

  • We retain records, including health and billing information, for the period required by law or professional best practices.

  • Once information is no longer needed, it is securely destroyed or anonymized.

9. Age Restrictions

  • Our services are intended for individuals 16 years of age or older.

  • We do not knowingly collect personal information from children under 16 unless given by parent/guardian.

  • Clients under 16 must have a parent or legal guardian present for the consultation and sign a consent form before receiving any service. Certain treatments may be limited to clients 18+.

10. Updates to This Privacy Policy

We may update this Privacy Policy periodically. The most current version will always be posted on our website with the effective date updated.

Contact Information

If you have any questions about these Terms, your rights as a client, or our services, please contact:

West Coast Radiance LLC
westcoastradiance@gmail.com
1(800)-123-5121
Northgate Shopping Center, 7054 W State St, Ste 134, Boise, ID 83714

Effective Date: September 16th, 2025